0-2 BVC Code of Conduct and Ethics

1) DEFINITIONS
a) The following terms have these meanings in this Policy:

  1. i)  "Individuals" - All categories of membership defined in the BVC Bylaws, as well as all individuals engaged in activities with BVC, including but not limited to, athletes, parents and guardians of athletes, coaches, judges, officials, volunteers, directors, committee members, officers, managers and administrators.

  2. ii)  "Social Media" - Various activities that include existing media and developing media platforms including print, technology, social interaction and content creation via platforms which include, but are not limited to newspaper, television, blogs, wilds, photo and video sharing, podcasts, social networking and virtual and print worlds.

2) PURPOSE

  1. a)  The purpose of this Code of Conduct and Ethics is to ensure a safe and positive environment within BVC programs, activities and events, by making all individuals aware that there is an expectation, at all times, of appropriate behavior, consistent with the values, rules and policies of BVC, Saskatchewan Volleyball Association, and Volleyball Canada.

  2. b)  BVC is committed to providing an environment in which all individuals discriminatory practices. Members of BVC are expected to conduct include fairness, integrity, open communication and mutual respect.

  3. c)  Conduct that violates this Code of Conduct and Ethics may be subject to sanctions pursuant to this Policy, and may be further dealt with under BVC's Discipline and Complaints Policy.

3) SCOPE AND APPLICATION

  1. a)  This policy applies to the individuals defined above, relating to conduct that that may arise during the course of BVC business, activities and events, including but not limited to, office environment, competitions, practices, tournaments, training camps, travel, and any meetings.

  2. b)  This policy may apply to conduct that occurs outside of BVC business and events when such conduct adversely affects relationships within BVC and its work and sport environment and is detrimental to the image and reputation of the organization.

4) RESPONSIBILITY

All Individuals have a responsibility to maintain and enhance the dignity and self- esteem of Individuals and
other people by:

  1. a)  Demonstrating respect to individuals regardless of body type, physical characteristics, athletic ability, gender, ancestry, color, ethnic or racial origin, nationality, national origin, sexual orientation, age, marital status, religion, religious belief, political belief, disability

    or economic status;

  2. b)  Focusing comments or criticism appropriately and avoiding public criticism of athletes, coaches, referees, tournament officials, organizers, volunteers, employees and members;

  3. c)  Consistently demonstrating the spirit of sportsmanship, sports leadership and ethical conduct;

  4. d)  Acting, when appropriate, to prevent or correct practices that are unjustly discriminatory;

  5. e)  Consistently treating individuals fairly and reasonably;

e) Ensuring that the rules of the sport, and the spirit of such rules, are adhered to;

f) Refraining from any behavior that constitutes harassment, where harassment is defined as comment or conduct directed towards an individual or group, which is offensive, abusive, racist, sexist, degrading or malicious. Types of behavior that constitute harassment include, but are not limited to:

  1. i)  Written or verbal abuse, threats or outbursts;

  2. ii)  The display of visual material which is offensive or which one ought to know is offensive;

  3. iii)  Unwelcome remarks, jokes, comments, innuendos or taunts;

  4. iv)  Leering or other suggestive or obscene gestures;

  5. v)  Condescending or patronizing behavior which is intended to undermine self-esteem, diminish performance or adversely affect working or playing conditions;

  6. vi)  Practical jokes which cause awkwardness or embarrassment, endanger a person's safety or negatively affect performance;

  7. vii)  Any form of hazing or initiation pranks;

  8. viii)  Spreading misinformation or malicious or hurtful rumours;

  9. ix)  Exclusion or isolation of individuals;

  10. x)  Unwanted physical contact including touching, petting, pinching or kissing;

  11. xi)  Unwelcome sexual flirtations, advances, requests or invitations;

  12. xii)  Physical or sexual assault;

  13. xiii)  Behaviors such as those described above that are not directed towards individuals or groups but have the same effect of creating a negative or hostile environment; or

  14. xiv)  Retaliation or threats of retaliation against an individual who reports harassment.

  1. g)  Refraining from any behavior that constitutes sexual harassment, where sexual harassment is defined as unwelcome sexual comments and sexual advances, requests for sexual favors, or conduct of a sexual nature. Types of behavior that constitute sexual harassment include, but are not limited to:

    1. I)  Sexist jokes;

    2. II)  Display of sexually offensive material;

    3. III)  Sexually degrading words used to describe a person;

    4. IV)  Inquiries or comments about a person's sex life;

    5. V)  Unwelcome sexual flirtations, advances or propositions;

    6. VI)  Persistent unwanted contact;

    7. VII)  Sexual assault.

  2. h)  Refraining from the use of power or authority in an attempt to coerce another person to engage in inappropriate activities;

  3. i)  Refraining from consuming alcohol or tobacco products while participating in BVC programs or events. In the case of adults, avoid consuming alcohol in situations where minors are present, and take reasonable steps to manage the responsible consumption of alcoholic beverages in adult-oriented social situations associated with BVC events;

  4. j)  Respecting the property of others and not willfully causing damage;

  5. k)  Complying at all times with the Bylaws, policies, rules and regulations of BVC, as adopted and amended from time to time;

  6. l)  Adhering to all Federal, Provincial, Municipal or host country laws;

  7. m)  Abstaining from the non-medical use of drugs or the use of performance- enhancing drugs or methods. More specifically, BVC adopts the spirit and principles of the Canadian Anti-Doping Program. Any infraction of such Program shall be considered an infraction of this Policy and shall be subject to disciplinary action, and possible sanction, pursuant to BVC's Discipline Policy. BVC will respect any penalty enacted pursuant to a breach of the Canadian Anti-Doping Program, whether imposed by LVC or any other sport organization;

n) Refraining from associating with any person for the purpose of coaching, training, competition, instruction, administration, management, athletic development or supervision of the sport of volleyball, who has incurred an anti-doping rule violation and is serving a sanction involving a period of ineligibility imposed pursuant to the Canadian Anti-Doping Program and/or the World Anti-Doping Code and recognized by the Canadian Centre for Ethics in Sport (CCES). Provided the foregoing is properly established pursuant to the BVC Discipline Policy, such association on the part of the Member shall be considered a breach of BVC's Code of Conduct and Ethics and appropriate disciplinary sanction may be applied.

5) Social Media

Members shall only connect and communicate with others through Social Media, including email correspondence, in a positive manner. Recognize that all social media communications should be regarded in
the same fashion as having a face to face conversation with other parties present and listening. All parties shall:

a) b) c) d) e)

i)

ii)

Refrain from discussing sensitive or difficult topics via electronic means; face to face is always the preferred method;

Ensure comments may not be interpreted as slurs, demeaning or inflammatory, etc;

Comply with applicable privacy, confidentiality and intellectual property laws;

Refrain from the use of Social Media for the purposes of fraud and/or impersonation;

Refrain from uploading, posting, emailing or otherwise transmitting:

Any content that is offensive, obscene, unlawful, threatening, abusive, harassing, defamatory, hateful, invasive of another's privacy or otherwise objectionable;

Material which is designed to cause annoyance, inconvenience, or needless anxiety to others;

6) Coaches

  1. iii)  Infringes the patent, trademark, trade secret, copyright or other proprietary right of any other party;

  2. iv)  Any unsolicited or unauthorized advertising or commercial material, "junk mail", "spam", "chain letter", "pyramid scheme" or any other form of solicitation;

  3. v)  Any material that contains software viruses or any other computer code, file or program designed to interrupt, destroy or limit the functionality of any computer software or telecommunicationsequipment;

In addition to paragraph 4 and 5 above, Coaches have additional responsibilities. The athlete-coach relationship is a privileged one and the coach plays a critical role in the personal as well as athletic development of their athletes. Coaches must understand and respect the inherent power imbalance that exists in this relationship and must be extremely careful not to abuse it. Coaches will at all times:

  1. a)  Refrain from entering private meetings or conversations with athletes, unless in a public setting with other adults or team members in the vicinity;

  2. b)  Ensure a safe environment by selecting activities and establishing controls that are suitable for the age, experience, ability and fitness level of athletes, including educating athletes as to their responsibilities in contributing to a safe environment. This includes ensuring the appropriate supervision guidelines while participating in events;

  3. c)  Prepare athletes systematically and progressively, using appropriate time frames and monitoring physical and psychological adjustments while refraining from using training methods or techniques that may harm athletes;

  4. d)  Avoid compromising the present and future health of athletes by communicating and cooperating with sport medicine professionals in the diagnosis, treatment and management of athletes' medical and psychological problems;

  1. e)  Under no circumstances provide, promote or condone the use of drugs or performance-enhancing substances. Report situations to the appropriate BVC Board member;

  2. f)  Accept and promote athletes' personal goals and refer athletes to other coaches and sports specialists as appropriate and as opportunities arise;

  3. g)  At no time engage in an intimate or sexual relationship with an athlete under the age of 18 years and at no time engage in an intimate or sexual relationship with an athlete over the age of 18 if the coach is in a position of power, trust or authority over the athlete;

  4. h)  Where an athlete has qualified for a training camp, provincial team, national team, etc., the Coach will support the program, applicable coaching staff and BVC;

7) Athletes

In addition to paragraph 4 and 5 above, Athletes will have additional responsibilities to:

  1. a)  Report any medical or fitness problems in a timely fashion, where such problems may limit the athlete's ability to travel, train or compete; or, in the case of carded athletes, interfere with the athlete's ability to fulfill requirements under the Athlete Assistance Program;

  2. b)  Participate and appear on time for all competitions, practices, training sessions, events, activities or projects;

  3. c)  Properly represent themselves and not attempt to enter a competition for which they are not eligible, by reason of age, classification or other reasons;

8) Parents/Guardians and Spectators

In addition to paragraph 4 and 5 above, Parents/Guardians of Individuals and Spectators at events will:

  1. a)  Encourage athletes to play by the rules and to resolve conflicts without resorting to hostility or violence;

  2. b)  Never ridicule a participant or opponent for making a mistake during a performance or practice;

  3. c)  Provide positive comments that motivate and encourage participant’s continued effort;

  4. d)  Respect and support the decisions and judgments of coaches, referees, tournament officials, and encourage athletes to do the same; and show appreciation to all those who give their time to the sport.

REVIEW AND APPROVAL

This policy was approved by the Battlefords Volleyball Club Board of Directors on the ___ day of ______________, ______.

______________________________________ BVC Secretary

_____________________________________ BVC President