P3-2 Athlete Team Selection Procedure

1) RESPONSIBILITIES

  1. a)  The Board will ensure the athlete selection and team structure process is communicated to each member of the coaching teams and to the membership.

  2. b)  The Board shall ensure that adequate facilities are reserved for tryouts, and that adequate coaches and technical committee members are available to assess the athletes during the tryout process.

  3. c)  The Board shall ensure that there are Board members and helpers available to register athletes and to answer parent questions at each tryout.

2) GENERAL GUIDELINES

a) BVC’s objective is to field a minimum of 1 team for each gender in each of the following age groups for competition at the Provincial level.

i. 12U, 13U, U14, U15, U16, 17/18U

  1. b)  BVC recognizes the importance of making commitments to athletes so as to minimize their concerns about playing Club volleyball in subsequent seasons.

  2. c)  To this end, the selection of athletes is a combined process that allows for the guaranteeing of some roster positions, while other roster positions will be filled through open tryouts. Coaches cannot guarantee starting positions on a team.

  3. d)  While athletes are selected to teams for the current season only, the selection process also considers the potential impact on the continuity and stability of other teams in the current year and all BVC teams in subsequent years.

  4. e)  BVC will conduct tryouts in accordance with the tryout window established by SVA. New athletes, as well as members in good standing, will be required to pay a tryout fee at the first tryout. A member in good standing is a returning athlete who has no outstanding fees or business with the Club.

  5. f)  Athletes will be evaluated by BVC coaches and a Selection Group on the following: natural physical ability, current volleyball skill level, attitude, strength and natural size, work ethic, knowledge of the game, position (knowledge of position), communication skills, and ability to function in a competitive team setting.

  1. g)  Tryout attendance: All evaluation criteria being equal, athletes who attend 100% of the tryout dates may have an advantage in team selection compared to those who attend less than 100% of the tryouts. Direct communication with the coaches is recommended if there are mitigating circumstances to 100% attendance.

  2. h)  All athlete selections should be advised within 24 hours of the tryout; and the team rosters finalized following the BVC Tryout/ID Camp, but no later than January 15th. Teams must have a minimum of 8 players by January 15th to form a team.

  3. i)  Late additions: Athletes who miss tryouts may still be required to pay the tryout fee and will only be accepted on a team if it has space and only after a written request to the coach explaining why they missed tryouts is completed and accepted. Even after the written request, it is up to the coach to accept or deny the athletes request.

  4. j)  Whenever possible, athletes will participate on a team in their own age group. Exceptions may occur, but the upward movement must benefit the athlete, must be recommended by the coaching staff, be fully agreed by the parents, and authorized by the Coach Mentor(s).

    1. Players must tryout with their appropriate age-group previous to trying-out with a lower or higher age group.

    2. Players, knowing that they cannot attend practices early in the season, that are of the appropriate playing level can choose to not join the team till after a current sport season. They still must attend tryouts and pay the team fees.

  5. k)  In the event that there are insufficient numbers, or that the skill level of the athletes is not adequate to compete in their age category, then the following actions will be considered:

    1. Look to the adjacent age groups to see if there is potential to create a mixed age group team that would be competitive in the age group they would need to play in.

    2. In the event that there are still insufficient numbers then the Board may choose not to enter a team in that age category and may choose to fill that spot and practice time with an additional team from an age group which has enough competent players to fill another team.

  6. l)  No BVC athlete is allowed to play on more than one team (different divisions) in the same season without the full agreement of coach, athlete, parents and BVC Board. We understand that there may be circumstances where a top

level athlete is invited to participate on a team at a higher age level prior to the date of Roster Lock. Example: 16U player, invited to play for the both the U16 and U18 teams within BVC. The commitment level required by the athlete and the parents, as well as the potential impact on the athlete’s education should be seriously considered prior to agreement to this.

  1. m)  The coaches, LVC Board, and members of the Technical committee will agree early in the tryout process as to the appropriate team structure.

    1. For younger (13U-15U) age groups with sufficient numbers of athletes to form competitiveness and development being the overarching requirement. The selection committee will be guided by the Volleyball Canada Long Term Athlete Development model. The resulting team structure may vary from season to season.

    2. ii) 16U, 17U and U18 age groups which have enough athletes to form two teams will select one team as a competitive team and the second as a developmental team.

  2. n)  Coaches will attempt to have 10-12 players on their team. Ideally, each team will have a minimum of 8 players. The following are guidelines for minimum and maximum players to be selected for each team.

i. If 10 – 17 athletes tryout, one team will be formed with a minimum of 10 and a maximum of 12 athletes.

i. If 18 + athletes tryout, two teams will be formed with a minimum of 9 and a maximum of 12 athletes on each team.

3) PROCEDURES

  1. a)  Athletes will check in at the registration desk, prior to entering the playing area. This will ensure that the registrars have the athlete details, and appropriate waivers in place.

  2. b)  We will place a tryout number on the athlete’s leg for further identification.

  3. c)  Athletes will be informed early in the tryout process, that they will be selected to teams where, in the collective opinion of the Selection Group, they will benefit the most in terms of their longer term development. Athletes cannot choose the team they wish to play for.

  1. d)  At the end of the first tryout for a team, the Selection Group meets and first determines if there are enough athletes to fill the available positions.

  2. e)  If it is deemed there are insufficient numbers or that the skill level of the athletes is not adequate to compete in their age category, then the following steps should be followed:

    1. Look to the adjacent age groups to see if there is potential to create a mixed age group team that would be competitive in the age group they would need to play in.

    2. In the event that there are still insufficient numbers then the Board may choose not to enter a team in that age category and may choose to fill that spot and practice time with an additional team from an age group which has enough competent players to fill another team.

  3. f)  If there are sufficient athletes, the Selection Group then places athletes into three categories – definite prospects to make the team; definitely not prospects to make the team and undecided.

  4. g)  To ensure that all players on a team will be capable of playing in competition, there should not be too wide a difference in general skill level between the top tier of players and the bottom. While some athletes may be considered role players, to have a worthwhile experience, they have to be at a level to be able to play that role on the court. Other athletes may be project players who, while demonstrating exceptional athletic ability and attitude, currently lack the volleyball skills to be likely to have significant playing time in competition. This must be clearly indicated to the athlete and his/her parents.

  5. h)  Coaches will meet with all players who attend the tryouts and either invite them to play on the team, or explain in a positive manner why they have not been chosen to play. When an athlete is offered a position with BVC, he/she will be asked to agree to sign the BVC/SVA agreements and provide the required financial commitment on BVC Registration and Signing day.

    1. Before the end of the last tryout, all roster positions should be filled with athletes who have committed to BVC and agreed to sign the BVC/SVA waiver and made arrangements to make the required financial commitment.

    2. Generally an athlete will not be selected to a team without making the above commitments.

  1. If the athlete is offered a position on an BVC team and chooses not to make this commitment at the time, they will be thanked for their interest and may also be told they are no longer being considered for a position on a team with BVC.

  2. During the second and third tryouts, those athletes judged not to be at a high enough overall level to make the team, are informed of this, thanked for their interest and effort and, where warranted, encouraged to continue playing.

  3. Where athletes are considered to have the potential to be selected to future BVC teams, they should be informed of this and given specific advice as to skills to work on. With Selection Group and Board approval, these athletes may be offered practice positions with the teams.

  1. i)  Where athletes can be selected to more than one team, the following general principles should be applied:

    1. In order to preserve the integrity of teams at all age levels within BVC, athletes will be selected to play for an older age team only under exceptional circumstances. An athlete will be selected to an older age team only if, in the opinion of the Selection Group, the athlete will very likely be a starter or see significant court time, and the coach of that team acknowledges that the athlete will get this court time. BVC expects that there may only be one or two athletes that would meet these exceptional circumstances in any given season.

    2. Board approval would be required for any athlete to play up more than one age class.

    3. Keeping in mind all of the above, athletes are placed at their appropriate levels in the opinion of the Selection Group. Athletes are selected to specific teams by the coaches in accordance with the Club’s Mission Statement and to ensure the continuity and stability of all BVC teams in the current and future years.

  2. j)  This selection process has to take place in a cooperative atmosphere. Where coaches cannot agree on the placing of specific athletes, the members of the Board will attempt to reconcile the differences of opinion. Where differences

cannot be resolved, the members of the Technical Committee and/or the BVC Board will ultimately make the decision.

REVIEW AND APPROVAL

This procedure was approved ___ day of ______________, ______.

Terms of Reference: Policy 3-2 Athlete Selection and Team Formation

_____________________________ LVC Secretary

_____________________________ LVC President